June 8, 2014
Monthly Board Meeting of MoRivCC

The meeting, held in the conference room of the Stephens Building, began at 1:10 and ended at 2:25 p.m.

Board Members (a quorum was present):  Michael Stacy, Gary Hildebrandt, John Clark, Mike Cooper, Joy Rushing, Madeleine Lightfoot.  Absent: Jim Robertson and  Kierah Cash, who had submitted her resignation to Michael Stacy and Mike Cooper.

Visitors Present:  Jessica Whitworth, Morli Wilcox.  Jessica has graduated, allowing her more time to volunteer.  Morli is a recent volunteer.

Previous Meeting Minutes.  Madeleine read minutes of the May 4th  meeting; Mike Cooper moved to approve, Michael Stacy seconded, and minutes were approved unanimously.  She then read minutes of the April 13th  meeting; Gary moved to approve, Mike seconded, and minutes were approved unanimously.

Financial Report.  John reported that the sales tax exemption is still pending.  He recently sent out our current financial statements and posted them on the web.  Regions Bank gave us a $200 sponsorship, and we have received other donations since our last meeting.  Current bank balance is over $3,000.

There are conflicting opinions on when and how to send thank you letters.  Discussion was tabled, and policy will be determined via emails.

Website.  Mike Robertson is moving away from Cooper's Landing but will continue to be our “webmaster.”

Cataloging.  No recent activity.

Technology.  Michael reported we now have DSL in the office.  Gary hooked up most of our equipment; Mike Cooper will work with him to complete the connections.  Suzanne Cooper donated a laser printer.  

Audio equipment is still at Cooper's.  Mike Robertson is willing to train any audio volunteers we can find.  Morli expressed interest in working with audio.  

Mike Cooper said he can be available to train volunteers on video editing and other aspects of the organization, at his home or in the office.

Recording Projects.  There is only one camera at Cooper's Landing now, that belongs to Mike.  He might do some one-camera shoots there.  Morli plans to tape The Whale and the Whim on August 2nd.  Gary will help with coordinating local Columbia events.

Previous Action Items.  Michael Stacy talked with an adviser from the journalism school, who said that volunteering with us would be discouraged by faculty.  Michael also found a student group who makes independent films, and requested to join them on facebook.

We still need to follow-up with Cody regarding his marketing ideas; Michael Stacy will contact him.   Jessica and Morli were asked to do some networking for younger volunteers.

Mike Cooper spoke with Lisa Bartlett, who confirmed her approval of MoRivCC's use of her artwork on Michael Cochran's DVD.

EcoArtfest.  Vanessa Leitza and Anna Duff are lining up musicians, and Vanessa has already  enlisted volunteers for various aspects of the festivities.  Mike Cooper will ask her to set up an EcoArtfest email group.

Mike Cooper has talked with vendors who are concerned about having a good turnout.  He asked the board to consider spending money to promote the EcoArtfest, and the board voted to spend up to $350.

New Office.  Board members went to view the office and discuss what other fixtures are needed.  Michael Stacy will donate a desk and a secretarial chair.  Mike Cooper will bring a folding table that can be used, at least temporarily.   We will need more seating, as well as a large enclosed cabinet to secure cameras and other equipment.

Next Meeting.  July 13th,  with time and location to be determined.

6-9-14 ml
7-13-14 board approved